1. Introduction
The Utah Emerging Leaders Forum ("UELF," "the Forum," "we," "us," or "our") is a nonpartisan civic leadership organization dedicated to cultivating character, encouraging principled leadership, strengthening professional and civic relationships, and advancing service to our communities.
We recognize that respect for individual privacy is an essential component of responsible leadership and public trust.
This Privacy Policy explains how UELF collects, uses, maintains, shares, and protects personal information obtained through our website, membership applications, events, communications, programs, and related organizational activities.
This Policy applies to information collected through:
- Our website, utahemergingleaders.org;
- Membership applications and registration forms;
- Event registrations and attendance records;
- Email, telephone, and text-message communications;
- Volunteer, leadership, and community service programs;
- Recognition programs, nominations, and awards;
- Online forms, surveys, and other organizational communications.
By interacting with UELF, you acknowledge that you have been provided access to this Privacy Policy. Where consent is required by applicable law, we will obtain it separately.
2. Information We Collect
UELF may collect personal information that individuals voluntarily provide or that is reasonably necessary to conduct our activities.
A. Personal and Contact Information
This may include:
- Full name;
- Email address;
- Telephone number;
- Mailing address or general geographic location;
- Educational institution or professional affiliation;
- Organizational affiliation;
- Age or date of birth, where reasonably necessary for a particular program.
B. Membership and Participation Information
When individuals apply for membership or participate in organizational activities, we may collect:
- Membership applications and related responses;
- Areas of professional, academic, or civic interest;
- Leadership experience and qualifications;
- Volunteer interests and participation;
- Event registrations and attendance;
- Community service contributions and hours;
- Leadership positions and organizational responsibilities;
- Award nominations and recognition information.
We request that individuals refrain from submitting sensitive personal information unless specifically requested for a legitimate organizational purpose.
C. Communications Information
When individuals contact UELF or subscribe to communications, we may collect:
- Email correspondence;
- Contact-form submissions;
- Communication preferences;
- Records of subscriptions, consent, and unsubscribe requests;
- Relevant correspondence concerning membership, events, or programs.
D. Photographs, Video, and Event Media
UELF may create or receive photographs, video recordings, audio recordings, and other media documenting public events, organizational activities, and community service initiatives.
Such materials may include identifiable images, names, voices, or statements of participants. The collection and publication of such materials are further addressed in Section 8.
E. Website and Technical Information
When individuals visit our website, certain information may be collected automatically by our hosting infrastructure or authorized service providers, including:
- Internet Protocol (IP) address;
- Browser type and device information;
- Operating system;
- Pages visited;
- Approximate geographic location derived from technical information;
- Referral information;
- Dates and times of website interactions;
- Cookies or similar technologies, where used.
Information collected automatically depends upon the technologies actually employed by our website and service providers.
3. How We Use Personal Information
UELF collects and uses personal information for legitimate organizational purposes, including:
Membership Administration
To review applications, administer memberships, maintain membership records, facilitate participation, and communicate membership-related information.
Leadership Development
To organize educational programs, leadership opportunities, mentorship activities, professional networking, and related initiatives.
Events and Organizational Activities
To register participants, coordinate events, communicate logistical information, and maintain attendance records.
Community Service
To organize volunteer opportunities, coordinate service projects, document participation, and recognize contributions.
Recognition Programs
To administer nominations, evaluate candidates, present awards, and recognize individuals whose character, leadership, and service merit acknowledgment.
Organizational Communications
To distribute newsletters, event announcements, membership updates, program opportunities, and other communications consistent with recipients' preferences and applicable law.
Organizational Administration
To maintain appropriate records, protect organizational resources, respond to inquiries, improve our programs, and fulfill applicable legal obligations.
Website Operations and Security
To administer our website, identify technical problems, maintain security, prevent misuse, and improve website functionality.
UELF will seek to limit its collection and use of personal information to purposes that are reasonably related to its mission and organizational operations.
We will not use personal information for materially unrelated purposes without providing appropriate notice and obtaining consent when required by law.
4. Email and Text-Message Communications
UELF may provide members, applicants, event participants, and interested individuals with opportunities to receive communications by email or SMS text message.
A. Email Communications
Individuals may choose to receive:
- Newsletters;
- Event announcements and reminders;
- Membership updates;
- Volunteer opportunities;
- Leadership development opportunities;
- Organizational announcements.
Individuals may unsubscribe from optional email communications by using an available unsubscribe mechanism or contacting UELF directly.
Unsubscribing from optional communications does not necessarily prevent UELF from sending essential administrative messages concerning an existing registration, membership, transaction, or other organizational relationship, where otherwise permitted by law.
B. SMS Text Messages
UELF will obtain the consent required by applicable law before sending text messages.
Individuals who separately opt in to SMS communications may receive event reminders, membership notices, volunteer opportunities, and other communications within the scope of their consent. Message frequency may vary. Standard message and data rates may apply.
Consent to receive optional text messages is not a condition of membership or participation in UELF activities.
Individuals may withdraw their consent at any time by replying STOP to an SMS message where supported or contacting UELF at utahemergingleaders@gmail.com. UELF will honor legally valid requests to revoke consent in accordance with applicable law.
C. Mobile Information
UELF will not sell or share mobile telephone numbers, SMS opt-in information, or SMS consent records with third parties for their independent marketing or promotional purposes.
Information may be disclosed to service providers acting on UELF's behalf for the limited purpose of delivering authorized communications, subject to appropriate confidentiality and data-protection obligations.
6. Membership Records and Confidentiality
Membership applications and internal membership records are maintained for legitimate organizational purposes.
UELF will not ordinarily publish private membership contact information or make complete membership records available to the general public. Access to membership information will be restricted to individuals with a legitimate organizational need.
UELF may publicly identify officers, directors, speakers, award recipients, or other individuals acting in a public organizational capacity where appropriate and lawful.
We will not publish a general membership directory containing identifiable member information without providing appropriate notice and obtaining consent where required.
Participation in UELF does not constitute consent to unlimited disclosure of personal information.
7. Pledges, Nominations, and Public Recognition
UELF may administer a Pledge of Statesmanship, leadership recognition programs, service awards, or other initiatives involving public acknowledgment.
Certain programs may invite participants to authorize publication of their names, affiliations, achievements, statements, or participation.
Where a program involves the public display of identifiable information, UELF will provide notice of that intended publication before collecting the relevant submission.
Participation in a private membership application does not, by itself, authorize publication of an applicant's information.
Publicly submitted or voluntarily authorized recognition information may remain accessible through websites, publications, event programs, and other authorized materials.
Individuals may request removal or correction of publicly displayed personal information by contacting UELF. UELF will review such requests and take reasonable action consistent with applicable law, legitimate organizational interests, and practical limitations involving previously distributed materials or third-party publications.
8. Event Photography, Video, and Media Publications
UELF periodically documents organizational events, public presentations, networking activities, community service projects, and leadership programs.
Photographs, recordings, and other media may be used for:
- Organizational news and publications;
- Event documentation;
- Website galleries;
- Social media;
- Educational materials;
- Public outreach;
- Historical and archival records.
UELF may photograph or record events where lawful and may provide advance notice through event registration materials, signage, announcements, or other reasonable means.
Where an individual's consent or a release is legally required for a particular use, UELF will seek the appropriate authorization.
Attendance at an event does not, by itself, constitute blanket consent to every possible commercial or promotional use of an individual's name, image, or likeness.
Individuals with concerns regarding photography or recording may contact UELF before an event or notify an event organizer.
Requests concerning the removal of published photographs or recordings may be submitted to utahemergingleaders@gmail.com.
UELF will consider such requests in good faith, subject to applicable law, reasonable operational limitations, and the rights of other individuals.
Special safeguards may apply to photographs and recordings involving minors.
9. Children and Minors
UELF's general website and ordinary membership activities are not directed toward children under the age of 13.
UELF does not knowingly solicit personal information online directly from children under 13 without complying with applicable legal requirements.
If we learn that personal information has been collected from a child under 13 in circumstances requiring parental authorization, we will take appropriate action, including deletion or obtaining legally sufficient authorization where applicable.
Youth and High-School Programs
UELF may establish or support youth leadership opportunities, including high-school chapters and educational initiatives.
Programs involving participants under 18 may require additional safeguards, including:
- Parent or legal guardian authorization where appropriate or legally required;
- Age-appropriate application procedures;
- Restricted access to student information;
- Safeguards for photographs, recordings, and public identification;
- Appropriate supervision and administrative controls;
- Compliance with applicable youth-protection requirements.
UELF will not publicly disclose a minor's private contact information through a membership directory or similar publication.
Participation by minors will be governed by any additional program-specific notices, authorizations, and safeguards that apply.
11. Data Security
UELF recognizes its responsibility to protect personal information against unauthorized access, acquisition, disclosure, alteration, and destruction.
We will employ reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information maintained and the resources and operations of the organization.
These safeguards may include access restrictions, appropriate account-security measures, secure service providers, and internal confidentiality procedures.
No method of electronic transmission or storage is completely secure. Consequently, UELF cannot guarantee absolute security.
In the event of a security incident involving personal information, UELF will investigate and provide notifications to affected individuals, regulators, or other authorities when required by applicable law.
12. Information Retention
UELF will retain personal information only for as long as reasonably necessary to accomplish the purposes for which it was collected, fulfill legitimate organizational needs, resolve disputes, maintain appropriate historical records, or comply with applicable legal obligations.
Retention periods may vary according to the nature of the information.
Membership records, financial documentation, service records, communications preferences, and event materials may be subject to different retention requirements.
Where information is no longer reasonably necessary, UELF will take appropriate steps to delete, securely dispose of, or de-identify it, subject to applicable legal and operational requirements.
13. Individual Privacy Requests
UELF respects the interests of individuals in understanding and controlling their personal information.
Individuals may contact us to request:
- Access to personal information maintained about them;
- Correction of inaccurate information;
- Deletion of eligible personal information;
- Withdrawal of optional communications consent;
- Removal from optional mailing or messaging lists;
- Review of concerns involving publicly displayed information.
Requests should be submitted to:
UELF may request reasonable verification of identity before disclosing, correcting, or deleting personal information.
We will review requests in good faith and respond in accordance with applicable law.
Certain information may be retained where necessary to comply with legal obligations, maintain legitimate organizational records, protect security, or establish or defend legal rights.
Nothing in this section is intended to restrict privacy rights granted by applicable law.
14. Third-Party Websites and Services
UELF's website may contain links to external websites, social media platforms, registration services, or other third-party resources.
Such services may maintain independent privacy practices.
UELF does not control the information practices of independent third parties and is not responsible for their privacy policies or security measures.
Individuals are encouraged to review the privacy policies of external services before providing personal information.
15. Donations and Financial Transactions
UELF may accept donations, membership-related payments, sponsorships, or other lawful financial contributions.
Where payments are processed through independent payment processors, fiscal sponsors, or other financial service providers, relevant information may be collected and processed according to their respective privacy policies and applicable law.
UELF will seek to limit its handling of financial information to what is reasonably necessary for legitimate organizational, accounting, and legal purposes.
A donor's name, contact information, and contribution history will not ordinarily be made publicly available without appropriate authorization, except where disclosure is required by law.
16. Nonpartisanship and Information Use
UELF is a nonpartisan civic leadership organization.
Personal information collected through participation in UELF will not be sold or provided to political parties, candidates, or political campaigns for independent campaign solicitation or partisan political targeting.
Participation in UELF does not constitute endorsement of any political candidate, party, or position.
UELF may participate in lawful civic education, public discussions, and leadership activities consistent with its organizational mission and legal status.
17. Changes to This Privacy Policy
UELF may revise this Privacy Policy periodically to reflect changes in organizational activities, technology, legal requirements, or information-handling practices.
Updated versions will be published on our website with a revised effective or last-updated date.
Where legally required, UELF will provide additional notice or obtain consent before implementing material changes affecting the handling of personal information.
18. Contact Information
Questions, concerns, or requests concerning this Privacy Policy or UELF's handling of personal information may be directed to:
Utah Emerging Leaders ForumOffice of the PresidentSouth Jordan, Utah, United Statesutahemergingleaders@gmail.comutahemergingleaders.orgUELF endeavors to handle personal information responsibly, transparently, and consistently with the principles of integrity, accountability, and public trust upon which the organization is founded.
Character Before Influence. Service Above Self. Principle Above Party.